What to include in a steel shot or steel grit RFQ

1. Start with the current specification

Include the media type, manufacturer’s designation and specification you currently purchase. If you have a technical sheet or a clear photo of the product label, attach it to your email.

• Steel shot or steel grit: grade, grading specification and required hardness.
• Stainless steel shot: alloy, particle size and any composition requirements.
• Any agreed test methods, certificates or customer acceptance requirements.

If you are asking about an alternative, explain what must stay the same. Do not assume that two products with similar names are interchangeable.

2. Describe the requirement

Tell the supplier about your equipment, the components being processed and the result you need. Share any restrictions specified by your process owner or equipment manufacturer.

For a trial, state the evaluation quantity and how your team will decide whether the media is acceptable. A supplier can then check the trial option without assuming it is the same as your regular order.

3. Specify quantity and packaging

State the total quantity and preferred pack size separately. “One pallet” is not a complete weight specification; include the required net weight and ask the supplier to confirm gross shipping weight and pallet dimensions.

If the quantity is uncertain, ask for offers at two realistic purchase volumes. Sample charges, packaging costs and minimum quantities should be confirmed rather than assumed.

4. Give the destination and required date

Provide the delivery country, city and postcode, or the named port if that is where you require the quotation. Say whether your own forwarder will arrange transport.

Separate your required arrival date from the supplier’s dispatch date. Ask which freight, handling and import charges are included in the offer. Our quotation comparison guide provides a worksheet for these questions.

5. Request the documents you need

List the technical data, applicable safety information, batch test records and packing or origin documents your team requires. Ask which documents are available before ordering and which depend on the supplied batch.

A document request does not establish that a certificate exists. Review the documents for the specific product and batch where relevant.

Copy this RFQ outline

Product / current grade:
Current manufacturer specification:
Equipment / application:
Required quantity and pack size:
Delivery country, city and postcode / port:
Required arrival date:
Transport arranged by buyer or supplier:
Trial quantity, if needed:
Required documents / acceptance criteria:
Company and contact details:

Only include information that is relevant to the quotation. Attach the current specification when sending the email; the website enquiry draft does not upload attachments.